Effective date: 21 October 2024
Whether you visit our website, speak to one of our team, provide services to us, or use our services, you are trusting us with your information. This policy sets out how we collect, use, and respect such information, and how the law protects you and your information.
This privacy policy explains how we collect and process your information and what rights and options are available to you under applicable privacy laws, including the Swiss Federal Act on Data Protection (FADP), the Data Protection Act 2018, the UK retained version of Regulation (EU) 2016/679 (UK GDPR), and the General Data Protection Regulation (EU) 2016/679 (EU GDPR). All references to information in this policy means any data which identifies a natural person or which allows that person to be identified when combined with other data.
We keep our privacy policy under regular review. The version of the policy became effective on the date shown above.
We are committed to protecting and respecting your privacy. If you have any comments or questions you can contact us by emailing [email protected].
This policy sets out:
Please read the following carefully to understand our practices regarding your information and how we will treat it. By browsing, signing into, and otherwise using our website or our services you acknowledge you have read and understood this privacy policy.
We collect and use information to deliver our services, to operate our website, to receive services, as well as to provide useful updates and other information about our services. In this context, we are a data controller. Where we need to collect information by law, or under the terms of a contract and you do not provide that information when requested, we may not be able to perform the contract or provide you with our services.
We will collect and process the following personal data about you:
This includes contact information such as name, email address, physical address, telephone number, place of business, job role, and information that indicates that you might be interested in our services.
We may receive this information because you have reached out to us directly, because we have spoken with you at an event, or because we have received your information from other sources (for example, publicly available sources such as LinkedIn) and have identified a legitimate basis for a limited and targeted contact with you to assess your interest in our services. We will hold this data on our prospects database prior to you creating a full account with us, and your rights over this data are as set out further below (see section "Your Rights").
We collect and process this information either on the basis of your consent, or on the basis of our legitimate interest in developing and enhancing our business.
We will collect contact information including name, email address, IP address, physical address, telephone number, place of business, and job role.
We collect and process this information on the basis of our contract with you (so we can provide our services).
When you provide services to us, we process your name, email address, physical address, telephone number, place of business, and job role to enable us to manage the business relationship with you.
We collect and process this information on the basis of our contract with you (so we can receive your services).
If you apply to work at Allasso, we process information about you and your professional experience, such as your name, contact details, educational background, academic achievements, professional certifications, employment history, and your curriculum vitae or resume. Your information may be shared for the same purpose with other departments involved in the recruitment process. If you are not offered the position you applied for, we will retain your information for a reasonable amount of time, as your profile may be suitable for other open positions.
We collect and process this information on the basis of our legitimate interest in recruiting suitable candidates.
We may automatically collect information from you in the event you visit our website and/or use our platform. This includes:
1. Technical information, which may include the Internet protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system, and platform;
2. Information about your session, which may include the full Uniform Resource Locators (URL), clickstream to, through and from our site (including date and time), page response times, download errors, which pages of our website were visited, the length of your visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), methods used to browse away from the page.
We collect and process this information on the basis of our legitimate interest in understanding how users engage with our services and informing, developing and enhancing our services (e.g. for ensuing content on the platform is presented in the most effective manner for you).
Where permitted in our legitimate interest or with your prior consent where required by law, we will use your information for marketing analysis and to provide you with promotional update communications about our services by email or by notification on the platform. Additionally, when you use the “Contact Us” form or “Book a Demo” form on our website we will add your information to our marketing database.
You can object to further marketing at any time by checking and updating your preferences within your account or selecting the "unsubscribe" link at the end of all our marketing and promotional update communications to you, or by sending an email to [email protected].
Our website uses cookies and similar technologies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and allows us to improve our website. You can set your browser to refuse all or some cookies. For more information about the cookies we use, see our Cookie Policy.
Our website and our services are not intended for anyone under the age of 18. Without a parent or legal guardian’s written consent, we do not knowingly collect personally identifiable information from anyone under 18 years of age. If you believe that we have received information on someone under the age of 18 without parental consent, please contact us.
We will only use your information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us. If we need to use your information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your information without your knowledge or consent, in compliance with this privacy policy, where this is required or permitted by law.
We may give your information to selected third parties who process your personal data on our behalf and in accordance with our instructions and applicable data protection law. This includes in supporting the services we offer - in particular our staff and those running our business, and those providing data hosting services, distributing any communications we send and providing IT support services from time to time. These organisations will only use your information to the extent necessary to perform their support functions.
We will also disclose your information to third parties:
We will share information, without notice, only if we are required to do so by law or we, in good faith, believe that such action is necessary to:
We do not sell or give your information to third parties for them to contact or market their goods or services to you without your consent.
This privacy policy applies only to Allasso’s websites and services. Our websites may include links to websites and online services that are operated by other companies not under our control. The privacy policies on those websites or online services apply to any information you submit there. We encourage you to carefully read the privacy policies of any website you visit.
The data that we collect from you is primarily processed in Switzerland and is stored on our servers in the UK and in Ireland .
We take all steps reasonably necessary to ensure that your data is subject to appropriate safeguards, such as relying on a recognised legal adequacy mechanism or the adoption of approved standard contractual clauses that ensure the Swiss, UK, and EEA protections are carried through in all our contractual relationships, and that personal data is at all times treated securely and in accordance with this privacy policy.
We will retain information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for information, we consider the amount, nature, and sensitivity of the information, the potential risk of harm from unauthorised use or disclosure of the information, the purposes for which we process the information and whether we can achieve those purposes through other means, and the applicable legal requirements.
We typically retain personal data for as long as you have an account with us to meet our contractual obligations to you and for a reasonable length of time after the date of our last interaction with you or until the relevant statutory limitations period has expired. We may also be required by law to keep certain financial records for a period of time.
We regularly review the information we hold, taking into account the lawful purpose for which we hold it. Any data that is deemed no longer relevant or required is deleted where it is practicable to do so.
We may also retain aggregate information for research purposes and to help us develop and improve our services. You cannot be identified from aggregate information retained or used for these purposes.
Privacy laws give you certain rights. For example, you can choose whether to receive marketing from us and you can ask us what information we have about you.
You may, at any time opt-out of receiving marketing communications from us by contacting us or selecting the unsubscribe option in any marketing e-mail from us.
You have the right under certain circumstances to:
We may need to request specific information from you to help us confirm your identity and your rights in relation to your request. This is a security measure to ensure that information is not disclosed to any person who does not have a right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
You will not have to pay a fee to exercise the rights listed above. However, we may charge a reasonable fee if your request is unfounded, repetitive, or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
We try to respond to all legitimate requests as soon as reasonably practicable and at least within one month. Occasionally it may take us longer if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
We may make changes to this privacy policy from time to time. Any changes we make will be posted on this page. Please visit our website regularly to make yourself aware of such changes.
You have the right to make a complaint at any time to the Federal Data Protection and Information Commissioner (FDPIC), the Swiss supervisory authority for data protection issues (https://www.edoeb.admin.ch/edoeb/de/home.html). We would, however, appreciate the chance to deal with your concerns before you approach the FDPIC so please contact us in the first instance at [email protected].
Questions, comments, and requests regarding this privacy policy are welcomed and should be addressed to: [email protected].
We are Allasso SA. Our business is registered in Switzerland with business number CHE-263.463.298 and our registered office is Rue de la Croix-d’Or 27, 1204 Geneva, Switzerland.